Comparison · 2026
Todoist is a fast, elegant task manager that's a joy for personal productivity and light team lists. But it's a task app, not an agency workspace — no time tracking, no dependencies that enforce order, no client overviews, timesheets, retainers or SEO data.
Flat $100/mo · unlimited users · 14-day free trial
WayvoThe agency workspace that bills itself
Best for SEO & marketing agencies that want projects, timesheets, retainers, client overviews and built-in SEO/AI — at one flat price.
$100/mo flat · unlimited users
Beautifully simple task lists
Best for: Individuals and small teams who want a fast, friendly to-do app.
Free tier; Pro/Business billed per user/month.
How Wayvo and Todoist stack up on the things agencies actually bill for.
| Feature | Wayvo | Todoist |
|---|---|---|
| Flat pricing — no per-seat fees | Per-seat for Business | |
| Unlimited users included | Priced per user | |
| Built-in time tracking & timesheets | No native time tracking | |
| Agency retainer / monthly hours tracking | No retainer tracking | |
| Client-ready project overviews | No client overviews | |
| Phased to-dos & task dependencies | Sub-tasks, no dependencies | |
| Hill Charts (progress, not %) | No Hill Charts | |
| SEO connectors (SEMrush & Moz) | No SEO connectors | |
| Built-in AI (recaps, briefs, analysis) | AI assist features | |
| Purpose-built for SEO & marketing agencies | Personal/team task app |
Reflects typical plans as we understand them. Tools change often — please verify current pricing and features on Todoist's website.
$100/mo for the whole team — no counting seats, no surprise bills as you grow.
Native timesheets and monthly retainer tracking, with alerts at 80% and 100% of budget.
Pull SEMrush & Moz per client, auto-generate content briefs, and get AI catch-up recaps.
Phased to-dos that unlock in order, Hill Charts, and deadlines that shift with reality.
Individuals and small teams who want a fast, friendly to-do app. If that's the core of what you need, Todoist is a great pick. Wayvo is the better fit when you're running client work at a flat price and want time, retainers, client overviews and SEO/AI without bolting on extra tools.
Spin up a workspace in minutes. Unlimited people and projects, one flat price.
Wayvo is a flat $100/month for unlimited users, projects and clients. Free tier; Pro/Business billed per user/month. For a growing team, a flat rate is usually far cheaper than paying per seat.
Todoist doesn't include native time tracking, so you'd add a separate tool. Wayvo has timesheets and retainer tracking built in.
Yes — especially for SEO and marketing agencies. Wayvo covers projects, phased to-dos, timesheets, retainers, client-ready overviews and built-in SEO/AI in one flat-priced workspace.
Yes. Wayvo has a 14-day free trial — add a card to start, with no charge for the first 14 days, and cancel anytime.
