Comparison · 2026
Smartsheet brings spreadsheet familiarity to project management, with powerful grids, Gantt views and automations. It's great for structured, data-heavy planning — but it's per-seat, has no native time tracking, and isn't built for client-facing agency work or SEO.
Flat $100/mo · unlimited users · 14-day free trial
WayvoThe agency workspace that bills itself
Best for SEO & marketing agencies that want projects, timesheets, retainers, client overviews and built-in SEO/AI — at one flat price.
$100/mo flat · unlimited users
Spreadsheet-style work management
Best for: Teams that think in spreadsheets and need grids, Gantt and automation at scale.
Per-seat Pro/Business plans, billed per user/month.
How Wayvo and Smartsheet stack up on the things agencies actually bill for.
| Feature | Wayvo | Smartsheet |
|---|---|---|
| Flat pricing — no per-seat fees | Per-seat pricing | |
| Unlimited users included | Priced per user | |
| Built-in time tracking & timesheets | No native time tracking | |
| Agency retainer / monthly hours tracking | No retainer tracking | |
| Client-ready project overviews | Shareable sheets | |
| Phased to-dos & task dependencies | Dependencies & Gantt | |
| Hill Charts (progress, not %) | No Hill Charts | |
| SEO connectors (SEMrush & Moz) | No SEO connectors | |
| Built-in AI (recaps, briefs, analysis) | Smartsheet AI | |
| Purpose-built for SEO & marketing agencies | General-purpose |
Reflects typical plans as we understand them. Tools change often — please verify current pricing and features on Smartsheet's website.
$100/mo for the whole team — no counting seats, no surprise bills as you grow.
Native timesheets and monthly retainer tracking, with alerts at 80% and 100% of budget.
Pull SEMrush & Moz per client, auto-generate content briefs, and get AI catch-up recaps.
Phased to-dos that unlock in order, Hill Charts, and deadlines that shift with reality.
Teams that think in spreadsheets and need grids, Gantt and automation at scale. If that's the core of what you need, Smartsheet is a great pick. Wayvo is the better fit when you're running client work at a flat price and want time, retainers, client overviews and SEO/AI without bolting on extra tools.
Spin up a workspace in minutes. Unlimited people and projects, one flat price.
Wayvo is a flat $100/month for unlimited users, projects and clients. Per-seat Pro/Business plans, billed per user/month. For a growing team, a flat rate is usually far cheaper than paying per seat.
Smartsheet doesn't include native time tracking, so you'd add a separate tool. Wayvo has timesheets and retainer tracking built in.
Yes — especially for SEO and marketing agencies. Wayvo covers projects, phased to-dos, timesheets, retainers, client-ready overviews and built-in SEO/AI in one flat-priced workspace.
Yes. Wayvo has a 14-day free trial — add a card to start, with no charge for the first 14 days, and cancel anytime.
